A check-in report is an accurate description of the condition of the property at the start of the tenancy, noting contents and the condition of the property, including any damaged or worn items, and the cleanliness of the property. All meters are read and readings are noted in the report. The report is signed by the tenant at the start of the lease. This is compiled into an easy to read report with time and date stamped digital photographs.
This report is usually done while the tenant is living in the property; the purpose of this is for the managing agent or landlord to be informed of how the tenant is looking after the property and for the tenant to advise any issues that may have arisen that need attention, it also notes the cleanliness of the property. It is also a reminder of any issues that existed at the start of the tenancy and for whatever reason may have been overlooked. This report can be completed either 3 or 6 monthly intervals as the managing agent or landlord requires. Mid-term inspections help avoid any disputes at the end of the lease term.
A Check-out report is compiled at the end of the tenancy comparing the details against either the inventory or check-in report and noting any items of change or damage, stating if it’s fair wear and tear or if it’s the tenant’s responsibility to repair or replace the item. Finally the cleanliness of the property is noted along with date and time stamped digital photographs. Final meters readings are taken and noted in the check-out report. The report is signed by the tenant on check-out. If there is not an existing inventory we can still complete the check out issuing a property condition report.
A snagging report is usually undertaken just before the purchase of a new build property is completed to enable the purchaser to ask the builder to complete any minor repairs and to ensure the cleanliness of the property at handover. This report will also include digital photos of the condition of the premises and highlighting anything that needs to be fixed.
An inventory report is the most comprehensive report we offer. It is a detailed thorough inspection of the contents of the property noting the condition and the contents at the start of the tenancy, listing all items within the property. This includes fixtures and fittings, furniture, decorations and appliances, paying particular attention to any existing damage or worn items and also the cleanliness of the property. All meters are read and readings are noted in the report. The report is signed by the tenant at the start of the lease. This is compiled into an easy to read report with time and date stamped digital photographs.
Dispute Hearing Attendance
This usually occurs when a landlord and or tenant cannot agree the amount of deductions from the security deposit and as to what is defined as fair wear and tear. We will attend the hearing with the master copy of our report. It should be noted that a great deal of cases are settled in favour of the tenant, often the reason a landlord loses is because they don’t understand the concept of ‘no betterment’ and fair wear and tear and also low quality paperwork either there is little information on an inventory or one does not exist or the check-out report has not clearly established a list of damages. The above reasons are why a high quality inventory or check-in report from Valensole Inventories is essential.
Legionella Risk Assessments
Legionnaires disease and Legionella is a potentially fatal form of
pneumonia and was coined in 1977 when a mysterious illness was attributed to bacteria found in a hotels air conditioning system.
Now, duties under the Health and Safety Act mean that Landlords must understand, control and prevent any risks from the bacteria.
Luckily, this does not mean an expensive detailed assessment and a simple report showing there are no real risks is sufficient. However, it is important to reassess should there be any changes in the water system.
You can read the Government guidelines to Legionella on the Health and Safety Executive website.
Below are links to a couple of relevant articles that will inform you of your obligations and measures the tenants can put in place to ensure risk is kept to a minimum.